Vacancy: Academy Administrator

BACKGROUND

This is an exciting opportunity for an experienced and enthusiastic Administrator to support the Bristol Bears Pathway and assist in leading the Bristol Bears Academy into the future.

The appointee will apply their appropriate skillset, passion, and experience to implement and deliver effective, efficient, and high-quality administrative provision across the Academy Pathway, as directed by the Academy Managers.  The Administrator will often be the first point of contact for key stakeholders, and is expected to provide a positive, friendly, and professional image, reflective of the culture and values of Bristol Bears.

The Bristol Bears Academy form part of the RFU/PRL Regional Academy network. The primary objective of which is to identify and develop the next generation of quality players for Bristol Bears and England.

ROLE SUMMARY

The Academy Administrator will be responsible for the day-to-day administration of the Junior and Senior Academy. They will administer the extensive Academy Development provision across the Bristol Bears catchment area, and review, maintain and update the relative databases and records for both the Junior and Senior Academy.

The Administrator will be based at the Bristol Bears High Performance Centre (HPC) in Failand. Although the primary role is within the academy, the appointee may be expected to undertake other administrative duties where required by the organisation, including front of house duties.

The appointee is expected to be pro-active in dealing with day-to-day administrative tasks – with responsibility for establishing relationships and a key understanding of the problems and potential solutions for staff, parental and player concerns.

The working location will be the HPC, however where required, the role may include duties outside of normal office hours, including weekends, and at off-site locations.

GENERAL RESPONSIBILITIES 

Including, but not limited to: 

• Maintain academy sessional and permanent staff records, including organising DBS, ID checks and updating and booking CPD training for academy staff.
• Record and organise monthly payroll information for sessional rugby, medical and athlete development personnel for the finance department. 
• Register players and maintain records on the relevant Bears and RFU systems.
• Distribute information and deal with general enquiries with players, parents, schools, and colleges, as a key point of contact. 
• Email management of the Academy Managers. 
• Match day administration and travel coordination.
• Minuting meetings.
• Liaise with Bristol Bears staff and provide relevant documents required for annual Minimum Operating Standards audit.
• Assist with reception and Front of House duties

KEY RELATIONSHIPS 

• CEO
• Director of Rugby
• Sessional rugby coaches and medical staff
• Key stakeholders: parents, colleges, schools, clubs & colleges 
• Bristol Bears Rugby Club Staff & Players
• Bristol Sport and Bristol Bears Safeguarding Officers
• County and School Unions
• Bristol Sport and Ashton Gate Staff
• England Rugby Football Union 

Person Specification 

Qualifications and experience: 

Essential: 

• Experience of providing administrative assistance in a multi-disciplinary team.
• High proficiency of working with Microsoft Office packages.

Desirable: 

• Extensive experience of working within a high performance, professional sporting environment
• Experience with athlete management and staff coordination.
• Experience of using the RFU Game Management System (GMS).

Personal qualities and skills: 

• Builds positive & caring relationships with staff & players.
• Strong, transferrable communication skills, confident to communicate with the general public.
• Ability to quickly adapt and respond to a fast-paced environment.
• A discreet, professional, and confidential approach.
• Able to manage working hours to deliver the role effectively. 
• Thrives in a team environment and continually contributes positively to the Bears vision & culture. 

Salary:                          £20,000 P.A.

Contract:                     Permanent

Please send a one-page CV and a covering letter to careers@bristolbearsrugby.com with ‘Academy Administrator’ in the subject line.